Madison School District Administration 2.8MB PDF:

I. Introduction
A. Title or topic – District Evaluation Protocol – The presentation is in response to the need to provide timely and prioritized information to the Board of Education around programs and interventions used within the District. The report describes a recommended approach to formalizing the program evaluation process within the District.
B. Presenters
Kurt Kiefer – Chief Information Office/Director of Research and Evaluation
Lisa Wachtel– Executive Director of Teaching & Learning
Steve Hartley – Chief of Staff
C. Background information – As part of the strategic plan it was determined that priority must be given to systematically collect data around programs and services provided within the district. The purposes for such information vary from determining program and intervention effectiveness for specific student outcomes, to customer satisfaction, to cost effectiveness analyses. In addition, at the December 2009 Board meeting the issue of conducting program evaluation in specific curricular areas was discussed. This report provides specific recommendations on how to coordinate such investigations and studies.
D. Action requested – The administration is requesting that the Board approve this protocol such that it becomes the model by which priority is established for conducting curricular, program, and intervention evaluations into the future.
II. Summary of Current Information
A. Synthesis of the topic· School districts are expected to continuously improve student achievement and ensure the effective use of resources. Evaluation is the means by which school systems determine the degree to which schools, programs, departments, and staff meet their goals as defined by their roles and responsibilities. It involves the collection of data that is then transformed into useful results to inform decisions. In particular, program evaluation is commonly defined as the systematic assessment of the operation and/or outcomes of a program, compared to a set of explicit or implicit standards as a means of contributing to the improvement of the program.
Program evaluation is a process. The first step to evaluating a program is to have a clear understanding of why the evaluation is being conducted in the first place. Focusing the evaluation helps an evaluator identify the most crucial questions and how those questions can be realistically answered given the context of the program and resources available. With a firm understanding of programs and/or activities that might be evaluated, evaluators consider who is affected by the program (stakeholders) and who might receive and or use information resulting from the evaluation (audiences). It is critical that the administration work with the

Evaluating the effectiveness of Madison School District expenditures on curriculum (such as math and reading recovery) along with professional development (adult to adult programs) has long been discussed by some Board and community members.