1. Approval of Minutes

It was moved by Rusty Shoemaker-Allen and seconded by Marisue Horton to approve the minutes for the Memorial/West Attendance Areas Demographics and Long Range Facility Needs Task Force meeting dated December 6, 2005. Motion unanimously carried by those present. It was moved by Marisue Horton and seconded by Rusty Shoemaker-Allen to approve the minutes for the Memorial/West Attendance Areas Demographics and Long Range Facility Needs Task Force meeting dated December 13, 2005. Motion unanimously carried by those present.

2. Reactions of the December 19, 2005 Board of Education Long Range Planning Committee to the Task Force’s Preliminary Report

Comments: Feeling of apprehension by some of the Board members; how the Task Force got to CP1-5 from the forums; difficult to go to referendum for an addition and a new school; questioned why not moving children to the East Attendance Area; facing some of the same resistance as the last referendum; could have a split board; how much information the Task Force has disseminated; immediate needs of Leopold students; recurring theme of moving the least number of students; number of East speakers vs. Memorial/West speakers; outposting case-by-case; communicating about how far out the plans provide a solution(s); focusing on long range planning.

3. Decision making tree and voting procedure related to the Task Force’s preliminary recommendations relative to Critical Paths 1, 2, 3, 4, and 5

Mary Gulbrandsen reviewed the Critical Path 5 (CP5).

It was moved by Rusty Shoemaker-Allen and seconded by Rich Rubasch that for each proposal, when a high school attendance area is switched for all K-5 students, that the families be allowed to return to their original setting or to stay with the new setting for elementary and middle schools.

Discussion: Ability of the district to maintain tracking; financial ramifications; procedure for moving forward; years out for each proposal; motion does not consider reassignment of middle schools as a boundary change; splitting up the Spring Harbor neighborhood; disrupting 5^th grade; difficulty in cutting off the choice at a particular time; choices for new developments; back-up plans for if a referendum fails.

It was moved by Wendy Cooper and seconded by Al Parker to table the motion. Motion unanimously carried by those present.

It was moved by Rusty Shoemaker-Allen and seconded by Matthew Raw to consider Option CP2 which includes building an addition onto Leopold Elementary School (6 classrooms/common space/restrooms, etc.).

Discussion topics: Addressing open space at Midvale/Lincoln; moving the Early Childhood program; projections for Chavez; eliminating the SAGE block at certain schools; outposting; less than five year plan for Chavez; affects on other schools’ capacities.

Mr. Shoemaker-Allen amended his motion to apply the addition at Leopold to CP2, CP3, and CP5. Accepted as friendly by seconder.

The motion then was narrowed to the Decision Tree of whether or not to build an addition onto Leopold Elementary School.

Discussion: Voting on which plans to explore further would take place later in the meeting.

Question was called by Michael Maguire.

Motion unanimously carried by those present.

There was consensus to move through the Decision Tree before making decisions on the five critical paths. There was consensus to take a hand count of the votes.

It was moved by Matthew Raw and seconded by Rusty Shoemaker-Allen to move a geographic area out of the Leopold Attendance Area should a referendum fail and move students to:

Tally: Midvale/Lincoln 10; Thoreau 1; Chavez 9

It was moved by Marisue Horton and seconded by Matthew Raw to build a new school in the Memorial Attendance Area.

It was moved by Rusty Shoemaker-Allen and seconded by Michael Maguire to build an addition onto Chavez Elementary School.

AYES: NAYS: Michelle Vassallo Jerry Eykholt Matthew Raw Carol Quintana Michael Maguire Marisue Horton Michelle Reynolds Al Parker Rusty Shoemaker-Allen Tim Otis Wilma Gurl Scott Whitcomb Rich Rubasch Paula Volpiansky Mark Kaiser Wendy Cooper Arlene Silveira Fern Murdoch Prasanna Raman Annette Miller

Tally: 16-14

Mary Gulbrandsen reviewed each of the Critical Path plans 1-5. She indicated that the vote from the Decision Tree would require the small work groups to work out the move to Midvale/Lincoln. She also noted that Plans CP1 and CP3 would have to be “blended.”

Discussion topics: Fully utilizing space or building schools where growth occurs. Express busing. What Allied Drive really wants to do.

Recessed at 8:29 p.m. Reconvened at 8:34 p.m.

It was moved by Matthew Raw and seconded by Al Parker to accept Option CP 3 as presented.

Fern Murdoch made an amendment, seconded by Rusty Shoemaker-Allen, to bus those students in the area east of Fish Hatchery Road and south of the Beltline (mapped in green) of 32 students to Midvale/Lincoln, leave the Leopold walking area at Leopold, moving part of Dudgeon/Monroe to Franklin/Randall, and assign the Swan Creek Development to Thoreau.

Al Parker amended the amendment to move only Swan Creek to Midvale/Lincoln. Accepted as friendly by mover and seconder of the previous amendment and mover and seconder of the original motion.

Discussion topics: Length of bus ride for Swan Creek students to Midvale. Swan Creek residents’ desire to be assigned to Thoreau.

The motion to assign the Swan Creek development to Midvale/Lincoln and return the Leopold area that was at Thoreau to Leopold carried 17-3 with Jerry Eykholt, Prasanna Raman, and Rusty Shoemaker-Allen voting no.

CONCERNS: Ask the Board to consider open enrollment for special education students who may want to remain at Crestwood and Stephens and consider discussing solidifying those boundaries. Consider assigning Swan Creek to Leopold or Thoreau. Grandfathering Allied Drive students. Cost analysis of a new school with the addition. Discuss SAGE and capacity and closing schools on the East side of Madison. Maintaining SAGE for those schools that are above the City’s average for low income. Share rationales for financial decisions, e.g., Hoyt and school closings.

The motion to accept Option CP3, as amended to assign the Swan Creek development to Midvale/Lincoln and return the Leopold area that was at Thoreau to Leopold was carried unanimously by those present.

It was moved by Rusty Shoemaker-Allen and seconded by Michelle Reynolds to accept

Option CP5 as presented.

Discussion topics: Keeping the plan viable for five years. Moving part of Spring Harbor into Shorewood. Continuation of tweaking new developments. Putting an entire elementary school into the West Attendance Area with the understanding that it could exacerbate the middle and high school enrollments.

The motion failed 5-15 with Fern Murdoch, Tim Otis, Rich Rubasch, Rusty Shoemaker-Allen,

and Paula Volpiansky voting aye.

There was some discussion about the presumption that those who voted no on the motion regarding CP5 were expecting more amendments to it.

It was moved by Michelle Reynolds and seconded by Prasanna Raman to table the motion to accept Option CP5 until the other plans were discussed.

Question was called by Wendy Cooper.

The motion to table carried 16-4 with Jerry Eykholt, Marisue Horton, Al Parker, and Matthew Raw voting no.

It was moved by Rusty Shoemaker-Allen and seconded by Arlene Silveira that every Task Force member in attendance place a dot on the top three Options out of the five they wish to move forward and continue to work on.

Matthew Raw amended the motion, seconded by Fern Murdoch, to merge Options CP3 and CP1 for the purpose of having a fall-back plan should a referendum fail. The amendment was accepted as friendly by mover and seconder.

Discussion topics: Discussing all the plans prior to indicating preference. Indicating preferences without all members present. Indicating preference only to work further—not voting on specific plans.

It was moved by Marisue Horton and seconded by Fern Murdoch to allow Paula Volpiansky and Scott Whitcomb to indicate their plan preferences via e-mail. Motion carried 15-3 with Jerry Eykholt, Mark Kaiser, and Matthew Raw voting no and Paula Volpiansky and Scott Whitcomb absent.

The original motion, as amended, to place dots and merge Plans CP1 and CP3 carried 13-5 with Wendy Cooper, Mark Kaiser, Fern Murdoch, Prasanna Raman, and Arlene Silveira voting no and Paula Volpiansky and Scott Whitcomb absent.

Discussion topics: Choosing top three plus one fall back. Having a non-referendum option as a fourth option. Choosing the ones that members feel the most strongly about.

It was moved by Prasanna Raman and seconded by Michelle Reynolds to indicate with the dots three top choices with a fourth choice as a fall-back plan. Motion failed 1-14 with Prasanna Raman voting aye.

Results: CP1 merged with CP3 ----15 dots CP2 --------------------------9 dots CP3 --------------------------16 dots CP4 --------------------------9 dots CP5 --------------------------5 dots

FOLLOW UP: Send via e-mail an analysis of the bus routes and mileage of the area involving Fitchburg and south Madison going to Midvale/Lincoln. Get legal opinion on whether absent members may indicate their preferences via e-mail.

NEXT MEETING: Thursday, January 5, 2006, 6:30 p.m. Location to be determined.

4. Identify options to be included in the final report to the Board of Educations’ Long Range Planning Committee

Deferred to next meeting.

5. Options to be included the Task Force’s final report as they relate to the Madison Board of Education’s considerations when the Madison School District is redrawing boundary lines

Deferred to next meeting.

6. Final Report to the Board of Education's Long Range Planning Committee

Deferred to next meeting.

7. Summary and Next Steps

No discussion.

8. Adjournment It was moved by Rusty Shoemaker-Allen and seconded by Arlene Silveira to adjourn the meeting at 10:04 p.m. Motion unanimously carried by those present.

Recorded by Barbara Lehman